E-mail reduction is next step in AFNet implementation

by Staff Sgt. Travis Edwards
86th Airlift Wing Public Affairs

Airmen checking their e-mail after Aug. 22 might be surprised to see their e-mail boxes at full capacity as the 86th Communication Squadron lines itself up with the Air Force Network.

Currently, e-mail boxes that exceed 1.5 GB in size will now be reduced to 1 GB, 500 MB and 100MB categories, which are determined by the individual or group’s organizational level.

“This reduction in e-mail size is necessary to be in line with the rest of the Air Force,” said Senior Airman Weston Lepak, 86th CS network operations specialist. “Users shouldn’t worry. You don’t have to delete your e-mail because your mailbox is full. (Microsoft) Outlook has a personal storage folder called a PST file, which can be used to store e-mails.”

He added that only e-mails critical to daily operations should be maintained on the exchange server e-mail inbox when the update goes live.

E-mails stored in a user’s dot-pst file will not count against a user’s new allotted network mailbox size limit.

“We ask that Airmen ensure their current mailboxes are ready before the Aug. 22 deadline,” said Tech. Sgt. Jeremiah McDonald, 86th CS NCOIC of network operations. “If users have any questions, concerns or need assistance creating a PST file, they should contact their unit information assurance officers.”

Ramstein is the last base in U.S. Air Forces in Europe to make the change to the e-mail size, which is due to the sheer size of the base and complexity of its operations, McDonald said.

The next step is in summer 2012 when Team Ramstein crosses over into the AFNet.

“There is a storage space requirement for us to enter AFNet and this conforms to those standards,” Lepak said.

AFNet, when implemented in 2013, will be a one-time account creation that allows users to utilize Air Force networks and log in, from any Air Force computer on any base around the world.

“Being proactive is key,” said Senior Master Sgt. Vegas Clark, 86th Communications Squadron’s chief of cyber and knowledge operations. “Users should get ahead of the deadline now and start taking steps to reduce their mailbox sizes. Once Aug. 22 comes around, there should be minimal to no impact on current (operations).”

Network operations categories
Category 1: 1 GB  – Senior decision makers personal and organizational mailboxes (e.g.  All O-6s and above, MAJCOM/NAF directors (two-letter directors), HQ agency lead (two-letter), including the staff director, the inspector general, the surgeon general, etc., and wing commanders, vice wing commanders, group commanders, deputy group commanders, squadron commanders, executive officer organizational boxes for the commanders listed above and all chief master sergeants.

Category 2: 500 MB – Essential support personnel (e.g. MAJCOM/NAF three-letters, squadron first sergeants, wing staff agency lead (two-letter), including the staff director, the inspector general, the comptroller, the staff judge advocate, the chief of wing plans, etc., and 24×7 mission critical organizational mailboxes (command post, help desk, tanker airlift control center, etc.), and organizational mailboxes monitored 24×7 by on-call personnel.
Category 3: 100 MB – All organizational and personal mailboxes not listed in Category 1 or 2.