Base access, visitor process explained

by Senior Airman Bradley Beaty
86th Security Forces Squadron

All personnel assigned to, working on, visiting or residing on KMC Air Force installations should obey base entry procedures, including Installation Access Control System registration processes and escort procedures for visitors.

All personnel requiring recurring, unescorted access to Ramstein must register their ID card at their respective IACS office or the visitor control center in order to be allowed to proceed on base. This rule applies to school-aged dependents of personnel permanently assigned to KMC Air Force bases, who must obtain a Department of Defense ID card at age 10. IACS registration must be accomplished by every ID cardholder upon arrival and assignment to the European Command or upon receipt of a new ID card while stationed here.

Individuals who forget their ID on base can be manually looked up through IACS at the VCC in order to obtain access to the installation to retrieve their ID.


If ID cardholders would like to sign in a visitor at the VCC, they must have a valid ID registered in IACS and proper sign-in authority. Visitors must have a valid passport, or German “Personalausweis,” for a one-time entry pass on the installation.

Long-term passes are issued for up to 90 days. These visitors are required to have a valid passport with a stamp from customs documenting the date they entered the country or a resident’s permit. If visitors are traveling from another country and did not receive a German custom’s stamp, they need to present a copy of their travel itinerary showing the country they arrived, along with the custom’s stamp on their passport from that country.

The itinerary will be used to verify their stay in Germany is less than 90 days. If their status in country cannot be verified, Polizei will be contacted to ascertain the visitors’ status in country.

Visitors must be escorted at all times while on the installation, and sponsors will lose their sign-in privileges if they do not follow proper escort procedures.

The IACS has been used at U.S. installations in Europe for years. Ramstein began using IACS in 2003 on a trial basis and was found to greatly enhance security for the U.S. military community by providing another effective layer of security beyond the traditional manual methods.

IACS stores all registered, archived and barred individuals and provides immediate feedback to entry controllers prior to granting access to the installation. This tells the entry controllers whether to allow entry onto the installation, detain, deny access or notify the law enforcement desk for further action.

Registration in IACS is also important because it prevents many of the delays occurring at installation gates. When a member does not take the time to register his ID in IACS, he will be stopped and turned around at the gate. When security forces are required to turn vehicles around at the gates, it backs up traffic, causing delays.

Registering in IACS provides security that is important for the everyday safety and security of Ramstein and all other U.S. installations in Europe, ensuring everyone who accesses their installations have been properly screened and vetted.